LogoLogo
HomePricingLog inSleekFlow 2.0
  • Welcome to SleekFlow 1.0
  • 🏃Getting Started
    • Start Exploring
      • Basic of Inbox
      • Connect first channel
      • Add Channels
      • Invite Users
      • Set up automation
      • Create Saved Reply
      • Broadcast first message
    • Creating a SleekFlow Account
      • Resetting Password
        • Reset Password (mobile)
  • 🕺Using the Platform
    • Inbox
    • Automation
      • Trigger mechanism
      • Default Assignment Rule
      • Conditions
      • Actions
        • Webhook
        • Setting messages automatically to Open, Snooze or Closed
      • Scenarios
        • Incoming Messages
          • Interactive Messages
        • Newly Added Contacts
        • New or Updated Contacts
        • Schedule
        • Outgoing Messages
        • Facebook Rules
        • Instagram Rules
      • Templates
        • 1. Greetings and Assign New Contacts to Staff
        • 2. Auto-Reply for Existing Customers
        • 3. Auto-Reply During Off Business Hours
        • 4. Auto-Reply Based on Keywords
        • 5. Auto-Reply when Customers Reply a Campaign
        • 6. Reassign Returning Customers
        • 7. Segmenting customers from different enquiries
        • 8. Proactively Reach Out to Newly Added Contacts
        • 9. Proactively reach out to newly added contacts from Facebook Lead Ads
        • 10. Send Drip Campaign Messages when Customers Sign Up
        • 11. Notify Customers with New or Updated Status
        • 12. Update Contact Data & Add And Remove From List
        • 13. Schedule Periodic Promotional Messages
        • 14. Send Booking Reminders
        • 15. Send Internal Reminder
        • 16. Auto Close Conversations
        • 17. 於指定時間重新分配對話到其他使用者
        • 18. 新客戶與現有客戶設定不同的歡迎信息
      • Chatbot
        • 1. Send A Welcome Message
        • 2. Learn About your Customers’ Interest
        • 3. Get Your Customers' Company Size
        • 4. Thank Your Customer And Get in Touch
        • 5. Speak Directly To Staff
      • FAQs
    • Contacts
    • Broadcasts
      • Export CSV
      • FAQs - Broadcast
    • Analytics
    • Commerce
      • Payment Links
      • Custom Catalog
      • WhatsApp Catalog
        • Connect WhatsApp catalog
        • WhatsApp Catalog Settings
          • Scenario 1 - Same Currency
          • Scenario 2 - Mixed Currency
          • Scenario 3 - Without WhatsApp Catalog/ Payment integrated
        • WhatsApp Catalog Settings(Mobile)
          • Scenario 1 (Mobile) - Same Currency
          • Scenario 2 (Mobile) - Mixed Currency
        • Frequent Asked Questions
  • 💬Messaging Channels
    • WhatsApp (Official) - SleekFlow
      • Application process
        • Turn on 2FA on Facebook account
        • WhatsApp Business Account Tiers
        • Delete WhatsApp account
        • FAQs - During WhatsApp application
        • Migrate from other BSPs
          • How to identify On-Premise and Cloud API BSPs
          • Turn off WhatsApp Number Two-step verification
      • Facebook Business Verification
        • Check Business Verification Status
        • If your Facebook Business Verification icon is greyed out
        • What to do if your Facebook Business Verification has failed
      • Messaging Limits
      • Template Manager (Cloud API)
        • Call to Action button (Dynamic Url)
      • Blue Tick
      • Backup WhatsApp chats files
      • Upload backup chat file to SleekFlow
      • Update WhatsApp Profile
      • FAQs - WhatsApp (Official) - SleekFlow
      • How to setup Click to WhatsApp ads (CTWA)
      • New WhatsApp Pricing (2023)
    • WhatsApp (Official) - Twilio
      • Applying via SleekFlow
      • Apply via Twilio & Connecting to SleekFlow
        • Add WhatsApp Templates on Twilio
        • Update to Twilio Content API
      • Find your Facebook Business ID
      • Check Business Verification Status
      • Facebook Business Verification
        • If your Facebook Business Verification icon is greyed out
        • What to do if your Facebook Business Verification has failed
      • Submit Facebook App Review
      • WhatsApp Rate Limiting
      • FAQs - WhatsApp (Official) - Twilio
    • WhatsApp (Official) - 360dialog
      • Apply via 360dialog
        • Turn on 2FA on Facebook account
        • WhatsApp Business Account Tiers (360dialog)
        • Add an Additional Number
        • Purchase a Skype number
        • Delete WhatsApp account
        • FAQs - During WhatsApp (Official) application - 360 Dialog
      • Facebook Business Verification
        • Check Business Verification Status
        • If your Facebook Business Verification icon is greyed out
        • What to do if your Facebook Business Verification has failed
        • Submit Facebook App Review
      • Messaging Limits
      • Manage Templates
      • Backup WhatsApp chats files
      • Upload zip file to SleekFlow
      • Green Tick
      • FAQs - WhatsApp (Official) - 360dialog
    • Facebook Messenger
      • One-time Notification & Message Tags
      • Facebook Messenger Broadcast
    • Instagram
      • Convert to Business IG account
      • Connect Facebook page
      • Supported Message
      • Allow access to Messages
      • Frequently Asked Question
    • WeChat
    • Line
    • SMS
    • Viber
      • Viber Campaign
    • Telegram
      • Telegram Campaign
  • 🗣Live Chat Widget
    • Setting up Live Chat
    • Install on Shopline
    • Install on Wix
    • Install on Magento
    • Install on Squarespace
    • Install on Shopify
    • Install on Wordpress
    • Google Tag Manager
  • 🔗App Integrations
    • Zapier
    • Shopify
      • Enable Custom App
      • Create Custom App
      • FAQs - Shopify integration
    • Stripe
    • Facebook Lead Ads
    • Salesforce CRM
    • HubSpot CRM
    • API
    • Make
  • 📌Settings
    • General Info
    • SleekFlow Two-Factor Authentication
      • Enroll SleekFlow 2FA
    • Inbox Settings
      • Inbox
      • Labels
      • Saved Reply
    • User
    • Team
    • WhatsApp QR Code
    • Plans & Billings
    • Official WhatsApp Settings
      • Template Manager
      • Opt-In Button
      • Billing
  • 📩Messaging API for WhatsApp
    • Messaging API for WhatsApp
      • Manage API key
    • Set up webhook for receiving messages
    • Sending Message
    • Create Templates
      • Create Templates (Template API)
      • Create Templates (Facebook Business Manager)
    • Get Template Status
    • Media API
    • Conversation analytics
    • Billing and Payments
  • Contact Support
  • API Documentation
Powered by GitBook
On this page
  • 1. Assignment
  • a. Specific Person
  • b. Queue
  • 2. Send message
  • 3. Add/Remove from list
  • 4. Change Contact Data Field
  • 5. Send Media
  • 6. Change Conversation Status
  • 7. Add Conversation Note

Was this helpful?

  1. 🕺Using the Platform
  2. Automation

Actions

Setup automation actions to keep your customers engaged and updated.

PreviousConditionsNextWebhook

Last updated 3 years ago

Was this helpful?

Each action can have a wait time depending on your needs. For example, you can send an auto-message on the 1st day, then the 7th day, finally the 31st day, having different wait times in between.

1. Assignment

Under actions, you can assign new contacts coming in from Facebook Ads, Google forms, etc. to specific staff to make sure each customer is handled by a staff member.

a. Specific Person

Choose a specific staff member on your team to have new conversations assigned to.

For example:

Conditions: "Country" is any of "Hong Kong", "China", "Taiwan"

Actions: "Assign" > "Ronald"

Assign all new customers from Hong Kong, Taiwan and China to Ronald.

b. Queue

When assigning conversations by queue, new conversations will be assigned in order and loop back to the first person after the last person. This can also be done within teams.

For example:

Conditions: "Last Channel" is any of "Whatsapp"

Actions: "Assign to" > "By Queue"

A group of 30 teammates is divided into 3 teams.

Each team of 10 handles a different messaging channel: WhatsApp, WeChat and Messenger. The routing rule is set to by channel, then by queue. When a WhatsApp conversation is initiated, it will be assigned to Customer Service Staff 1 in the WhatsApp team. If another WhatsApp conversation is initiated, it will then be assigned to Customer Service Staff 2 in the WhatsApp team, so on and so forth, before looping back to Customer Service Staff 1 after Customer Service Staff 10.

2. Send message

Under actions, you can write a customized message using variables to send as an auto-reply or auto-message. You can even attach media such as pictures, videos and PDF files.

You can send more than 1 message. If you decide to send 3 messages within the same rule, the messages will be sent out in order from top to bottom.

3. Add/Remove from list

Under actions, you can add and remove contacts from lists. You can remove contacts from 1 list and add the same contacts to another list.

For example:

Conditions: "Lead Stage" is any of "VIP"

Actions: "Remove from List" > "Customer" + "Add to List" > "VIP"

You have 50 contacts who have upgraded from Customer to VIP. You can remove those 50 contacts from the normal customers list and add them to the VIP list.

4. Change Contact Data Field

Under actions, you can change the data field of a contact.

For example:

Conditions: "Last Contact from Customer" is known.

Actions: "Update Contact" > "Lead Stage" > "Contacted"

You can update a contact's lead stage status to contacted once they contact you.

5. Send Media

Under actions, you can send media files such as photos, videos, pdf, and more.

Add a wait time if needed between a message and a media file.

6. Change Conversation Status

7. Add Conversation Note

Under actions, you can write a customized note using variables to send as an auto-reply or auto-message.

The note is only seen by users and admins on SleekFlow, and will not be sent to customers/clients.

You can send more than 1 note. If you decide to send 3 notes within the same rule, the notes will be sent out in order from top to bottom.

You can route conversations to specific teammates by rules or by queue. Every assigned conversation will go directly to your teammate's inbox so that they can easily track and manage conversations.

automation
Setting messages automatically to Open, Snooze or Closed